TranSend proof of delivery (ePOD) app and route planning – Route optimisation

All posts in Route optimisation

Delivery Intelligence - ePOD

If only all deliveries went 100% to plan without any exceptions, rejections or returns and credit handling  . . .

​The cost, time and effort needed to handle delivery exceptions manually makes it a slow process, but delivery accuracy and how you handle rejected or returned items has a direct impact on your business costs, your ROI and, not least, the perceived level of customer service that you provide.

Find out more at our seminar on 15th March at IntraLogisteX #ILX17, Ricoh Arena.

ILX17

 

 

 

With the latest version of TranSend, companies such as Palmer and Harvey, Wincanton and Perfect Home use sophisticated scanning, dynamic route planning, intelligent ePOD and smart returns management to ensure that products are delivered according to customer’s specific requirements and, using data captured at the point of delivery and back at the warehouse or depot, speed up customer refunds or replacements and ensure that as many items as possible are shown back in stock for resale – a win-win solution to reduce business costs and improve customer satisfaction:

  • Load scan-on, using the route manifest, ensures that the right goods are on the right vehicle for each route, identifying any missing items before departure
  • Dynamic route planning produces optimised routes with clearly identified delivery times which can be messaged to the customer the day before the delivery
  • Accurate ETA’s with in-journey updates of ETA’s (using live traffic) with updated arrival notifications and jeopardy alerts
  • Intelligent ePOD uses customised workflow by customer, contract and product including split cases, temperature monitoring and cash processing
  • Real-time proof of delivery and exception data enables accurate invoicing or cash collection
  • Smart returns management shows items for receipt back at depot for reverse scanning back into stock, remedial action or disposal

The TranSend ePOD app provides simple step-by-step instructions via the PDA, removing the need for detailed paperwork and saving driver time.  Much more than ‘sign on glass’, the app manages the driver’s entire day including vehicle checks, trailer management, fuel recording and incident reporting.

You can see TranSend in action and hear more on our customer case studies at IntraLogistex, 15-16 March 2017

 

Dynamic Route Planning

With TranSend Dynamic Route Builder, new jobs can be allocated in real time directly to a route or vehicle.

Dynamic Route Builder enables planners to visualise jobs and allocate these to the most appropriate drivers/vehicles whilst they are out on the road.  The planner is provided with instant access to all job details for a given date range and all vehicle locations (including available capacity). The jobs can then be allocated using the simple drag and drop facility. This triggers an alert message to the driver’s PDA and automatically downloads the required job details.

The planner can then re-evaluate the route to provide a recommended and optimised route for the driver.  Importantly, this process takes into account any specific delivery criteria set against orders, such as delivery time-window or forced drop sequence.

“The flexibility and ease of use of the TranSend route optimisation system means that we can plan the most effective routes taking into account orders, locations, the number of vehicles available and customer delivery time-windows.”

- Andrew Edwards, managing director at Dynamic Despatch

Read more about Route Management for Route Planning & Route Optimisation

Route Management

Download TranSend Route Management Brochure

Need a stand-alone route planning solution? Find out more about our Route Planning Partners

Need to see how your vehicles are performing against the route plan?  See Route Compliance

TPN central Hub

TPN The Pallet NetworkTPN – The Pallet Network – handles in excess of 60,000 pallets a week through its state-of-the-art, purpose designed 367,500 square foot Hub based in Minworth, West Midlands. It also has a Northern distribution Hub near Preston. TPN boasts a Membership comprising over 100 of the best independent hauliers in the UK together with 28 companies which comprise TPN Ireland. TPN Ireland’s Hub is based in Dublin.

TranSend ePOD has been fully integrated with TPN’s Member IT system, TPN Connect, resulting in a one-stop-shop solution that automates and simplifies the delivery process for TPN Members with a low cost of deployment on their own choice of Android smartphone.

TPN Connect ePOD (TranSend) enables TPN and its Members to:

  • Save time and reduce costs by automating manual, paper-based processes.
  • Improve customer service by providing accurate, immediate information on the status of all deliveries, including ETAs
  • Leverage the power of smartphone devices and deploy the TranSend app with a low cost of entry on their own choice of Android device.
  • Track actual versus planned routes and deliveries, through the planned route optimisation technology. This will provide visibility of Member performance throughout the network.
The Challenge

TPN hub MinworthTPN operates a ‘hub and spoke’ distribution model where Members operate within an allocated region, handling palletised freight through the TPN Hub in Minworth, West Midlands. With a central Hub operation handling over 12,000 pallets each day, TPN needed an ePOD solution capable of tracking high volumes of trans-shipped pallets from their collection point to final delivery.

To encourage and manage the roll-out to 100+ Members, the system had to be simple and cost-effective to deploy across drivers, sub-contractors or agency drivers alike.

The Solution

TranSend ePOD provides Members, typically operating up to 50 vehicles, with a comprehensive proof of delivery system for the distribution of TPN pallets.

  • The ePOD app tracks the complete delivery process from the point of driver log-on, through customer deliveries and collections, capturing mobile signatures with location, timestamp and any relevant photographic evidence. This data provides indisputable proof of what has been delivered to whom, where and when.
  • Visibility of live data gives TPN and Members greater operational efficiency by making drivers and vehicles more efficient and speeding up the resolution of any delivery issues.
  • The resulting reduction in customer claims and delivery queries reduces the operational overhead for TPN Members.
  • Using barcode scanning on the smartphone speeds up the collection and delivery process.
  • TranSend will also optimise routes for TPN Member vehicles to minimise mileage and driver time, while ensuring agreed customer service levels.
The adoption of TranSend ePOD provides our Members with real value through transparency of information as it happens; it replaces manual POD processing with indisputable and immediate electronic proof of delivery; it enables immediate response to customer queries; it manages and monitors compliance with customer service levels. All of which saves time, improves performance and reduces operational costs.

says Mark Duggan, Managing Director at TPN.

Innovative solution, deployment and licensing

TranSend ePOD gives TPN complete control over deployment to its Members, and Members control of its deployment to their sub-contractors and drivers. Deployment is immediate on any Android device – smartphone, tablet or ruggedised device.

This provides added flexibility for Members as subcontractors can use exactly the same system, managed by the TPN Member.

The licensing model accommodates fluctuations in the peaks and troughs of delivery cycles and operates to support the whole TPN community without the need for additional intervention.

For our Members, the TranSend application will improve the complete TPN delivery process from the point of driver log on and confirmation of load on board, through customer delivery and collection, to final return to depot. It operates in real time to provide members with clear and comprehensive ‘live’ information of what is happening with each delivery and how that complies with or deviates from the plan, highlighting exceptions as they occur.

adds Mark Duggan, MD at TPN.

Ease of Implementation

For TPN, TranSend ePOD was implemented within 10 weeks, ahead of the planned timescale.

TranSend ePOD is very intuitive to use and, being deployed on ‘familiar’ smartphone devices, it only takes five minutes to get a driver up and running and ready to go.

TPN has been able to promote ePOD as a ‘self-launch’ product to Members.  There was no need for workshops before going live, for example, as a ‘hands on’ approach has worked best to get drivers using the product quickly and easily.

TranSend shadowed the TPN team to get the first Member live and from there, TPN has been able to set up and train Members itself.  Some Members have handled deployment themselves.

With, on average, eight Member transport businesses going live each week, the complete rollout was completed within 3 months.

As a significant part of a much wider project, TranSend was a ‘stand-out’ implementation down to a very responsive project manager and support team working closely with TPN development staff. In fact, I would say it has set a ‘gold’ standard compared to other suppliers we have worked with.

says Mark Duggan, MD at TPN.

Return on Investment

The introduction of TranSend ePOD to TPN Connect has taken TPN to the forefront of IT service offerings in the pallet network sector, which adds further value to the network for both new and existing Members.

For TPN:

  • 104 Members (110 depots) -  individual businesses – all have a common area of operation on TPN Connect and can be measured on performance centrally
  • Centralised, integrated data enables accurate Member billing
  • TPN can be more responsive in monitoring delivery compliance, as far more can be done centrally, without the need for paperwork
Aside from all the efficiency gains, the reduction in paperwork across the network is huge. Previously, an average depot was printing between 100 and 350 A4 sheets per day.

comments Mark Duggan, MD at TPN.

For TPN Members:

There has been a massive impact on operational efficiency that enables TPN Members to grow their business through improved customer service. The ePOD system:

  • Eliminates human errors through automation via the PDA
  • Offers more efficient use of driver time
  • Reduced admin costs in time and paper processing, scanning and storage
  • Provides photographic evidence if necessary that provides indisputable proof to the customer
  • Automatically generates ETAs to ensure that time-windows are not missed
  • Reduces credit claims and customer queries with faster, accurate billing
  • Easily monitor performance in real time
  • Provides delivery intelligence to improve and maintain high levels of customer service
  • Improves communication between TPN and Members
Having immediate and indisputable proof of any delivery exceptions at the customer site helps us to invoice accurately and thereby reduce late payments and credits.

says Trevor Edden, Managing Director at Banbury-based TPN Member TWE Haulage.

Business Impact
The implementation of TranSend has added a whole new level of scalability to our business in terms of growing the network, with a much tighter and more resilient customer offering.

says Mark Duggan, MD at TPN.

We have elevated the value we add to existing and new clients by now providing a ‘smarter’ customer service. For example, delivery jeopardy alerts, driven from the driver’s device, allow us to keep customers informed of any issues as they arise and better meet any specified time-windows.”

says Trevor Edden, Managing Director at TWE.

The Future

Phase 2 for TPN will be the roll-out of TranSend Route Optimisation which allows TPN Members to automatically re-sequence drops on any route, optimising both the time and distance required, while also taking into account any specific factors, such as customer time-windows.

This integrated route optimisation will further minimise mileage and drivers’ time while ensuring agreed customer service levels. TPN Members will improve driver and vehicle utilisation by optimising loads and routes and thereby reduce cost per delivery.

TPN case study TranSend ePOD

 

Download case study PDF

Woodstock Leabank depot

Woodstock Leabank use the TranSend integrated route planning & electronic proof of delivery (ePOD) app running on Android smartphone devices. The business has streamlined its delivery operation by planning optimum routes, monitoring the progress of each route in real time and managing the complete delivery and collection process, including ePOD, thereby eliminating manual processes and administration time.

Woodstock Leabank is one of the UK’s major suppliers of commercial and office furniture operating a strong installation and distribution network and pride themselves on delivering high quality products and excellent customer service.  As an innovative business Woodstock Leabank is always looking to deliver fresh design ideas and solutions to its ever-growing customer base.

The business operates its own fleet of eight vehicles and also utilises four spot hire vehicles to supplement this fleet. Woodstock Leabank truckThe company commits to deliver within 10 working days of the customer order and therefore needs to plan effectively in order to ensure it is able to meet customer expectations whilst optimising its available fleet.

TranSend builds and optimises routes based on job details fed from their EDP order management system, availability of stock and the ability to fill vehicles – based on weight and volume.

Using the TranSend app on standard Android Smartphones, drivers download their allocated route for the day and then follow the prescribed process for deliveries and collections, including special instructions, signatures, photos, etc.

Back at the office, TranSend provides complete visibility of the route using GPS tracking from the smartphone, capturing any events and exceptions that have occurred along the route and manage driver compliance against the planned route.

The TranSend integrated route and delivery management system meets our business needs as an effective and affordable solution" "TranSend is unique in providing integrated route planning and delivery management from a single supplier. The system is easy to use for both drivers and office staff and will streamline the process from taking orders, through to getting them scheduled and delivered." "TranSend will allow us to design our own KPI dashboards, which will provide us with real-time views of the operation in a format that is easy to visualise, understand and interrogate." "For us, as a small fleet operator, TranSend takes away the pain of route planning and allows us to optimise routes and vehicle usage, whilst improving our delivery service and ensuring we meet customer promises.

Joe OMalley, managing director at Woodstock Leabank

Woodstock Leabank logo

About Woodstock  Leabank: Woodstock Leabank supply and install office, commercial and education furniture throughout the UK. Member of the British Contract Furnishing Association (BCFA). www.woodstockleabank.co.uk

Find out more about TranSend ePOD for Android and Subcontractors